Recommended Revised Nlff Constitution For Agm

PeterSL · December 11, 2018

With thanks to those members who provided input on revisions to the NLFF Chapter Constitution, the executive is recommending adoption of the revised version attached to this post. A summary of significant changes is listed below. In addition, a copy of the current Constitution which was approved in April 2016, is also attached for reference. A vote on adoption of the recommended revised version is scheduled for the AGM on January 23rd,, 2019. Should you be unable to attend the AGM please consider voting by proxy (a proxy form is attached and can be submitted to any member of TUC attending the meeting)

Update terminology e.g. ‘Club’ to ‘Chapter’
Remove reference to discontinued practices e.g. Newsletter, Special Meetings,
Remove references to meeting location, new membership kit, as these are changeable by the executive as needed and are not a constitutional matter
Remove references to the history of NLFF as this too is not a constitutional matter. The information has been included in a more comprehensive history and placed on the website.
Delete from ‘Aims and Objectives’ statements regarding maintaining a library and fly-tying kits as these are processes towards achieving the Aims rather than Aims in and of themselves
Modify the Aim of interacting with others for purposes of increasing support for the Chapter's Aims to include related governmental and other agencies
Delete section on Membership Expulsion as membership in TUC is governed by TUC Corporate
Change quorum requirement from 20 to 10 to correspond to that required by TUC Bylaws. The argument for maintaining a larger quorum is that a small group may otherwise propose and approve a significant change to the Constitution. This has been obviated by adding a requirement that proposed amendments cannot violate any requirement of the TUC Chapter Charter.
Delete the position of Past President from the Executive. This is based on advice in various commentaries on Roberts Rules of Order that the presence of a past president may inhibit the institution of changes and practices that a new executive might want to make. The Past President may and should still be consulted for advice and historical perspective.
Delete the position of Librarian from the executive and request a volunteer to undertake this function on an annual basis. It is believed this might encourage a member to volunteer who does not want to commit to an executive role.
Move the listed duties of each Executive position to an Appendix. These duties can be modified at any time by the current executive and are thus not a constitutional matter.
Rename Newsletter Editor as Communications Director to reflect the change from a monthly Newsletter to more timely, ongoing, online communication.
Increase executive spending limit from $600 to $750. Since established at $600 in 2007 inflation has been 20%.
Change AGM from 3^rd Weds of January to ‘prior to the end of January’ in case meeting night or schedule is changed at some future time.
Revise Appendices to show logos currently authorized by TUC and to add TUC’s Chapter Charter which specifies actions and procedures that the Chapter is required to follow